Accommodation and Travel Documents

This event page will be updated regularly with new information.



Accommodation

 

Limited-time special offers for participant accommodation have been secured in 2 two hotels in Vancouver.

These hotels are the recommended choices after carefully considering several factors, in order to offer: security, moderate price, proximity to venue, convenient location, etc.

We encourage all attendees to book as soon as possible as reservations are made on a first-come first-served basis.

 

Option 1

Park Inn and Suites by Radisson Vancouver (The Executive Board will be staying at this hotel)
898 West Broadway Avenue
Vancouver, B.C.  V5Z 1J8

 

Rates: 

  • CAD $149.00  + taxes / Night for Standard Double/Double room (1-2 adults)
  • CAD $ 159.00 + taxes / Night for Standard Double/Double room with a view (1-2 adults) 

 

Important notes

  • Breakfast is not included with the room rate, the fee for a full breakfast is CAD $24.95/per day (plus sales tax and gratuity) please specify if you would like to add this when you make your reservations.
  • An additional CAD $20.00 will be added for any additional person or if you require a cot (small camp bed)
  • Check in is at 16:00 and check out is at 12:00 (noon)
  • Hotel taxes in Vancouver are around 16%, sales tax is around 12% and suggested gratuity is 15%

 

Booking procedures

  • To reserve, please contact the hotel directly by phone: +1 (604) 872-8661 or by email: Annalya Escalon  and mention the group name: ICOD2 GROUP.
  • The deadline to receive the special rate is 28 October 2019. After this date, the rate or space cannot be guaranteed. 
  • You must mention the group name in order to receive the special rate.

     

 



Option 2
Best Western Plus Uptown Hotel

205 Kingsway,
Vancouver, BC V5T 3J5

 

Rates:  

  • CAD $105.00 + taxes/ Night for Standard 1 bed room (1-2 adults)
  • CAD $115.00  + taxes/ Night for Standard 2 beds room (1-2 adults) 

 

Important notes

  • Breakfast is not included with the rate, price for Breakfast starts at of CAD $12.95 per person, per day (plus tax and gratuity)
  • An additional fee may be added for any additional person
  • Hotel taxes in Vancouver are around 16%, sales tax is around 12% and suggested gratuity is 15%

 

Booking procedures

  • To reserve, please contact the hotel directly by phone: +1 (604)-267-2000 / 1-888-234-9111 (toll-free in US or Canada) or by email:  and mention the group name: ico-D 1184
  • The deadline to receive the special rate is 28 October 2019. After this date, the rate or space cannot be guaranteed.
  • You must mention the group name in order to receive the special rate.

 

Travel documents

Please note that there are new Electronic Travel Authorisation (eTA) requirements to travel to Canada. You must apply in advance of entry for this document.

What is an Electronic Travel Authorisation (eTA)? An eTA is a new entry requirement for visa-exempt foreign nationals flying to or transiting through Canada. The authorization is electronically linked to your passport and is valid for five years or until your passport expires, whichever comes first.


Who needs an Electronic Travel Authorization?
Citizens from countries other than the United States (U.S.) who do not need a visa to enter Canada will need to obtain an eTA before flying to Canada. Travellers do not need an eTA when entering Canada by land or sea. Most people need a visa or an eTA to travel to Canada. Some people may only need their valid passport.  Find out if you need an eTA: http://www.cic.gc.ca/english/visit/visas.asp

 

Take note:

U.S. permanent residents need an eTA to fly to Canada (as well as their U.S. Green Card). They do not need an eTA if entering Canada by land or sea.

Canadian permanent residents do not need an eTA to fly to Canada, but they do need to travel with their Canadian permanent resident (PR) card or PR travel document. Otherwise, they may not be able to board their flight to Canada.
 

How do I apply for an eTA for travel to Canada?
Applying for an eTA is a simple online process that takes just a few minutes. You need your passport, a credit or debit card and an email address. It costs CAD $7 to get an eTA. It is valid for up to five years. Apply for an eTA. 

Note that the process can take up to 2 weeks, please ensure this is done on time.

 

Visa Applications

We encourage all those who will be applying for a Visa to do so as soon as possible, to avoid delays or complications.


Members of ico-D will be able to request an official invitation letter to attend the ico-D 28 General Assembly and Platform Meeting via the Registration form.

Note that each person attending the ico-D 28GA and Platform Meeting is personally responsible for obtaining a visa.